Payroll Services in Kent

Payroll that runs on time, every time

Once you employ anyone, including yourself as a company director, you become responsible for running PAYE. That means calculating pay and deductions correctly, reporting to HMRC in real time, paying over tax and National Insurance, and meeting your workplace pension duties. Mistakes affect people's pay, so accuracy and timing matter.

What our payroll service covers

• Setting up as an employer with HMRC and getting your PAYE references in place.
• Weekly, fortnightly, four-weekly or monthly pay runs, with payslips for each employee.
• Real Time Information (RTI). A Full Payment Submission must be sent on or before each payday. We prepare and file it, along with any Employer Payment Summary.
• Statutory payments, including sick pay, maternity, paternity and shared parental pay.
• Starters and leavers, new starter checklists, P45s and pay adjustments.
• Workplace pensions. Employers must enrol staff aged between 22 and State Pension age who earn at least £10,000 a year and normally work in the UK. We assess your workforce each pay run and handle contributions and pension provider files.
• Year-end reporting. P60s must reach employees by 31 May, and P11D and P11D(b) forms for expenses and benefits are due by 6 July.

Directors' payroll

Directors of limited companies are office holders, and their National Insurance is worked out on an annual basis rather than pay period by pay period. We set up directors' payroll correctly, and look at salary levels alongside dividend planning so you understand the overall tax position. Where a director's loan goes over certain limits, it can also need reporting as a benefit, which our director's loan account reviews pick up.

How we run your payroll

1. You send us hours, overtime, new starters and leavers by an agreed cut-off each period.
2. We calculate pay, tax, National Insurance, student loans and pension contributions.
3. You receive payslips, a summary of what to pay staff, and the amount due to HMRC and your pension provider.
4. We file the RTI submission and pension data on time.
5. Payroll journals can be posted to your books as part of our bookkeeping service, and differences between payroll and the ledger are checked through payroll reconciliation.

What we'll need from you

Payroll deadlines do not move for holidays or busy weeks, so we agree a simple monthly timetable with you and send reminders before each cut-off. Your PAYE and accounts office references, details of each employee, their tax codes, pay rates and pension choices, and any changes in good time before payday. GOV.UK summarises the year-end duties in its payroll annual reporting guide.

Payroll for Kent employers

We run payroll for shops, trades, care providers, hospitality businesses and professional firms throughout Kent, as well as one-person companies that only need a director's salary processed. Send us a message to discuss your pay frequency and headcount.